M15 Managing Litigation Holds in Canada (workshop)

Stuart Rennie
Barrister and Solicitor, Stuart Rennie Consulting

The number and complexity of business records (especially electronic records) is increasing exponentially. In the event of litigation and to comply with the law, RIM professionals are required to manage litigation holds.

This workshop will provide a practical learning experience to assist RIM professionals in Canada to effectively manage litigation holds in common law civil litigation, with an emphasis on electronic records. Working from examples from case law across Canada, participants will learn how to identify records subject to a litigation hold and how to access and preserve those records.

M25 Managing Litigation Holds in Canada (workshop)

(Continued from previous session)

T15 Putting the “RM” into Records Management: A Risk Management Methodology for Records Managers

Jason Pearce
President and Senior Consultant, Provatect Inc.

Successful records management responds to legal and business requirements that are not always simple or direct. Questions of exactly how long to keep records or which safeguards to apply often depend more on your organization’s unique business risks than explicit records management rules.

This presentation will help you facilitate decision-making by those in charge of the business activities that lead to records creation. You will learn a hands-on methodology for communicating records management questions in terms of corporate risk and cost benefit analysis, with practical tools for quantifying legal and business risks unique to your organization’s records environment.

T25 Managing Information Security Risks: Best Practices in the Context of a Large Organization (case study)

Tom Hunter
Account Manager, Securit

This presentation will focus on security risk management in large organizations, with an emphasis on the healthcare and government sectors, by addressing security risks associated with managing complex information systems in paper-based and electronic formats.

Using a case study approach, this presentation will analyze real-world security scenarios in a large hospital. Balancing the protection of patients’ medical records with facilitating quick access to medical information in a fast-paced environment is one of the challenges to be examined. This presentation will stress the need to correctly identify and proactively manage security risks in the context of large and complex information systems.

T35 Disaster Preparation and Restoration: Keeping Your Head Above Water When Documents Get Damaged (workshop)

Tom McGuire
Catastrophe Operations Manager and Document Recovery Manager – Region Americas, Munters Corporation

Fabio Bernardo
Canadian Regional Manager, Munters Corporation

This interactive session will provide an overview of how Records Managers can prepare for, respond to and recover from a disaster. It will also include a demonstration of recovery methods for damaged paper and film.

Participants in breakout groups will apply the disaster preparation skills learned. Interactive discussions will include real disaster recovery examples covering all recovery methods plus a live video feed to a full service document recovery centre to see the methods in action

T45 Disaster Preparation and Restoration: Keeping Your Head Above Water When Documents Get Damaged (workshop)

W15 Are You Prepared for Disaster?

Rick Weinholdt
Consultant, GANDRA Consulting

Disasters can and will happen, so are you ready when it’s your turn? Most organizations are not and consider disaster planning and readiness like an insurance policy, “Nice to have but let’s hope we never need it”.

In this session, you will learn:

• What impact various disasters may have
• Basic risk analysis criteria
• How to identify and protect vital records
• Basic steps and processes for developing disaster plans
• Basic recovery of documents and resumption business practices.

W25 Pandemic Preparedness 101 – What You Need to Know for Business Continuity Planning

Sue Kessler, CRM
Senior Manager, Alberta Health and Wellness

There were three influenza pandemics in the last century and the World Health Organization has stated that another is not a matter of “if” but of “when”.

This session will provide an overview of the key facts and assumptions about pandemic influenza and its likely affects. This session will also provide insight into how to factor pandemic preparedness into your business continuity planning in the context of your RIM Program.